Holiday Fair Event Vendor Reminders
Thank you so much for participating in our 9th Annual Holiday Shopping Fair! The event is held 11/18/23 from 9:30 am to 3 pm at the Farm & Home Center, 1383 Arcadia Rd., Lancaster. This is an indoor event & will be held rain or shine. No refunds will be given for any cancellations. Please see below for some helpful reminders & layout maps.
SET UP & CHECK IN
• Vendor set up is between 7-9 am.
• No vendors will be allowed to enter the building before 7 am.
• Any persons arriving after 9 am will not be permitted to set up; no refunds will be given.
• You must check in with the “check in table” upon entering the venue before going to find your space.
• Outside the venue doors, please make 2 lines. The right hand line should be for vendors setting up in the lobby or the small
room. The left hand side should be for vendors setting up in the large room.
• There will not be any volunteers or hand trucks to help you bring your items in.
• Check in using your business name.
• You will be emailed a number coinciding with the maps below to indicate where your space is located. Please print at home if you need
it to find your space, printed maps will not be available.
• Please find your table/space, which will be marked with a sign for your business on each table/space.
(please hold on to your spot sign, a volunteer will come around to collect shortly)
• Space will be tight, please set up within your table spot & store all extra items under your table.
• The morning of the event I will not be checking my emails, Facebook messages or voice mails. If you are unable to make it for any
reason, please TEXT me at 717-808-8108, include your name & business. (ie: Tiffany with Thirty One)
• There is a large coat closet off the vestibule. You are welcome to utilize the closet, however, we are not responsible for any items in it.
• Vendors may temporarily park close to the front door only to unload. After unloading, ALL vendor vehicles must be moved to the right
side of the F&HC parking lot. Please see the Volunteer & Vendor Parking map at the bottom of this page.
GENERAL
• Farm & Home Center is NOT to be contacted for any reason.
• A table (8’ x 2.5’) and 2 chairs will be provided for you. (unless you have told me otherwise)
• There will be wifi available. Farm&Home Guest wifi. Password: farmhomeguest
• If you have purchased an electric/wall table, please bring your own extension cords.
• Restrooms are located in the main lobby way towards the right.
• Do not damage any property of the Farm & Home Center. You will be responsible for damages.
• NO SCENTS - Any vendors selling scented stuff, please do not spray, diffuse, melt, etc. any scents in the air.
• There will be 2 tables & chairs to sit & eat at in the large banquet room – just outside of the kitchen.
• We will have a photographer (possible 2) taking various photos all day. Please be pleasant to them.
FOOD: The kitchen (which is located in the large banquet room) will be open & food/drinks/baked goods will be sold by Pet Pantry. Feel
free to bring your own food & drinks. The kitchen is not available for vendor/public use. You are responsible for your own trash.
RAFFLES
• Raffle tickets will be sold by in the front lobby, where the raffles will be on display. Ticket sales will end at 2:45 pm.
• Raffle prize winners will be chosen at the end or after the event. You do not have to be present to win.
• Vendors & Volunteers - if you purchase raffle tickets, please stop by the raffle tables BEFORE YOU LEAVE the event to pick up
anything you may have won.
• Tickets will be $1 each; 15 tickets for $10; or 100 tickets for $75.
• Customers will be required to put name & phone number on the back of their tickets.
• Vendors please put your BUSINESS NAME & phone number on the back of the tickets.
END OF THE SHOW/TEAR DOWN
• Please keep your area tidy & clean up all trash.
• We kindly ask that tear down start after 3 pm for insurance purposes.
• Vendor set up is between 7-9 am.
• No vendors will be allowed to enter the building before 7 am.
• Any persons arriving after 9 am will not be permitted to set up; no refunds will be given.
• You must check in with the “check in table” upon entering the venue before going to find your space.
• Outside the venue doors, please make 2 lines. The right hand line should be for vendors setting up in the lobby or the small
room. The left hand side should be for vendors setting up in the large room.
• There will not be any volunteers or hand trucks to help you bring your items in.
• Check in using your business name.
• You will be emailed a number coinciding with the maps below to indicate where your space is located. Please print at home if you need
it to find your space, printed maps will not be available.
• Please find your table/space, which will be marked with a sign for your business on each table/space.
(please hold on to your spot sign, a volunteer will come around to collect shortly)
• Space will be tight, please set up within your table spot & store all extra items under your table.
• The morning of the event I will not be checking my emails, Facebook messages or voice mails. If you are unable to make it for any
reason, please TEXT me at 717-808-8108, include your name & business. (ie: Tiffany with Thirty One)
• There is a large coat closet off the vestibule. You are welcome to utilize the closet, however, we are not responsible for any items in it.
• Vendors may temporarily park close to the front door only to unload. After unloading, ALL vendor vehicles must be moved to the right
side of the F&HC parking lot. Please see the Volunteer & Vendor Parking map at the bottom of this page.
GENERAL
• Farm & Home Center is NOT to be contacted for any reason.
• A table (8’ x 2.5’) and 2 chairs will be provided for you. (unless you have told me otherwise)
• There will be wifi available. Farm&Home Guest wifi. Password: farmhomeguest
• If you have purchased an electric/wall table, please bring your own extension cords.
• Restrooms are located in the main lobby way towards the right.
• Do not damage any property of the Farm & Home Center. You will be responsible for damages.
• NO SCENTS - Any vendors selling scented stuff, please do not spray, diffuse, melt, etc. any scents in the air.
• There will be 2 tables & chairs to sit & eat at in the large banquet room – just outside of the kitchen.
• We will have a photographer (possible 2) taking various photos all day. Please be pleasant to them.
FOOD: The kitchen (which is located in the large banquet room) will be open & food/drinks/baked goods will be sold by Pet Pantry. Feel
free to bring your own food & drinks. The kitchen is not available for vendor/public use. You are responsible for your own trash.
RAFFLES
• Raffle tickets will be sold by in the front lobby, where the raffles will be on display. Ticket sales will end at 2:45 pm.
• Raffle prize winners will be chosen at the end or after the event. You do not have to be present to win.
• Vendors & Volunteers - if you purchase raffle tickets, please stop by the raffle tables BEFORE YOU LEAVE the event to pick up
anything you may have won.
• Tickets will be $1 each; 15 tickets for $10; or 100 tickets for $75.
• Customers will be required to put name & phone number on the back of their tickets.
• Vendors please put your BUSINESS NAME & phone number on the back of the tickets.
END OF THE SHOW/TEAR DOWN
• Please keep your area tidy & clean up all trash.
• We kindly ask that tear down start after 3 pm for insurance purposes.
Space Details:
•Non-electric inner room table: A 2.5’ x 8’ table and 2 chairs will be provided. Each space includes the 2.5’ x 8’ table and a shared standing/sitting space behind the table measuring approximately 2.5’ x 8’. You may bring your own table instead of using the one we provide. The table you bring will need to be in the same layout as the below maps as well as fit within the same 2.5’ x 8’ space. Side by side or back to back tables can be requested. Space may be in large or small banquet room depending on the selection of vendors/crafters. These are tight spaces.
•Electric wall/outer room table: A 2.5’ x 8’ table and 2 chairs will be provided. Each space includes the 2.5’ x 8’ table and a standing/sitting space behind or in front of the table measuring approximately 2.5’ x 8’. You may bring your own table instead of using the one we provide. The table(s) you bring will need to fit within a total space of 5’ x 8’, including room for you to stand or sit. Side by side or back to back tables can be requested. Space may be in large or small banquet room depending on the selection of vendors/crafters.
•Specific space/etc. requests: Please write any special requests on the 1st page of this application. We cannot guarantee that your request will be honored, but we will do our best to accommodate you. Also, if you do not wish to have a table &/or 2 chairs, please indicate that somewhere on the 1st page. Please be advised that sometimes the layouts or placements have to be altered at the last minute. The vendor layout/placements will be added to this website page shortly. No maps will be printed/given to vendors the day of the event.
•Non-electric inner room table: A 2.5’ x 8’ table and 2 chairs will be provided. Each space includes the 2.5’ x 8’ table and a shared standing/sitting space behind the table measuring approximately 2.5’ x 8’. You may bring your own table instead of using the one we provide. The table you bring will need to be in the same layout as the below maps as well as fit within the same 2.5’ x 8’ space. Side by side or back to back tables can be requested. Space may be in large or small banquet room depending on the selection of vendors/crafters. These are tight spaces.
•Electric wall/outer room table: A 2.5’ x 8’ table and 2 chairs will be provided. Each space includes the 2.5’ x 8’ table and a standing/sitting space behind or in front of the table measuring approximately 2.5’ x 8’. You may bring your own table instead of using the one we provide. The table(s) you bring will need to fit within a total space of 5’ x 8’, including room for you to stand or sit. Side by side or back to back tables can be requested. Space may be in large or small banquet room depending on the selection of vendors/crafters.
•Specific space/etc. requests: Please write any special requests on the 1st page of this application. We cannot guarantee that your request will be honored, but we will do our best to accommodate you. Also, if you do not wish to have a table &/or 2 chairs, please indicate that somewhere on the 1st page. Please be advised that sometimes the layouts or placements have to be altered at the last minute. The vendor layout/placements will be added to this website page shortly. No maps will be printed/given to vendors the day of the event.
ADVERTISING: The event will be advertised by both rescues via press release, Merchandiser print & digital ad, LNP print ad, social media, email blasts, community boards, flyers, word of mouth, signs the day of the event, event cross promotion & online
community event calendars. We encourage participants & supporters to help advertise as well.
ATTENDEES: At 2022’s holiday event, there were 783 attendees.
FARM & HOME CENTER: All tables, chairs, outlets, etc. & any property of the PA Farm & Home Center are to not to be damaged in any way shape or form. You may not hang anything on their walls. If their property is damaged by you, you will be held responsible for replacing or paying the cost of the damaged item(s). PLEASE keep your area tidy. *Note-wifi is available but spotty, plan accordingly.
YOUR RESPONSIBILITY:
• The success of this show is also in your hands! Please invite your friends to this event every way possible so we can make it the most
successful show of the season!
• When customers walk by your booth, smile & say hello even if they just keep walking. Be someone you would want to talk to that is
friendly, warm, inviting & not pushy. It also helps to not sit behind your table the entire time. (stand up)
• While there is no dress code, please look, dress & smell presentable.
• Not every customer will buy from you. That doesn’t mean you can’t talk to each one. Maybe they will take your business card, or tell a
friend about you.
• Vendors/crafters/businesses are prospects too! Take time to meet the other event participants. You never know who may refer someone
to you, or who you can refer to someone!
community event calendars. We encourage participants & supporters to help advertise as well.
ATTENDEES: At 2022’s holiday event, there were 783 attendees.
FARM & HOME CENTER: All tables, chairs, outlets, etc. & any property of the PA Farm & Home Center are to not to be damaged in any way shape or form. You may not hang anything on their walls. If their property is damaged by you, you will be held responsible for replacing or paying the cost of the damaged item(s). PLEASE keep your area tidy. *Note-wifi is available but spotty, plan accordingly.
YOUR RESPONSIBILITY:
• The success of this show is also in your hands! Please invite your friends to this event every way possible so we can make it the most
successful show of the season!
• When customers walk by your booth, smile & say hello even if they just keep walking. Be someone you would want to talk to that is
friendly, warm, inviting & not pushy. It also helps to not sit behind your table the entire time. (stand up)
• While there is no dress code, please look, dress & smell presentable.
• Not every customer will buy from you. That doesn’t mean you can’t talk to each one. Maybe they will take your business card, or tell a
friend about you.
• Vendors/crafters/businesses are prospects too! Take time to meet the other event participants. You never know who may refer someone
to you, or who you can refer to someone!
Printable Maps & Vendor List: ** Maps & placements have been altered. See correct spot assignments below.
| all_final_layouts_11-18-23.pdf |
